Production Secretary

The Lighthouse Film Company is currently seeking an enthusiastic Production Secretary to join our team in Wilmington, NC. In this role, you will be responsible for providing full administrative assistance to the Production Coordinator and Business Manager. The Production Secretary works between the production, post-production & equipment rental departments within our company to support productions and business operations. We are looking for someone who is a friendly communicator with fantastic organization and multi-tasking skills as well as a background in production (office & set). This position reports directly to the Production Coordinator & Business Manager, but will also interface with all members of our team, as well as our vendors and valued clients.

Job Responsibilities Include:

  • Collaborating with Lighthouse Films operations, production, post-production, equipment rental team members during all stages of project execution – bidding to wrapping
  • Answering phones, checking voicemail, greeting visitors & clients, routing customers
  • Production & project research
  • Project workflow implementation, including but not limited to calendars, contact lists, call sheets
  • Assisting in organizing electronic and hard copy files for productions & operations
  • Assisting in entering and tracking expenses in expense management system
  • Assisting with project travel logistics
  • Assisting with crew start work creation
  • Maintaining a tidy office environment
  • Maintaining office supplies and kitchen inventory
  • Placing office supply orders & working within developed operational budgets
  • Assisting staff with shipping needs
  • Performing other responsibilities as assigned by the Production Coordinator & Business Manager

Requirements:

  • Bachelor’s Degree, or equivalent work experience
  • Impeccable attention to detail and exceptional organization skills
  • Ability to take initiative
  • Strong, articulate written and oral communication skills
  • Experience with Microsoft Office Suite, Mac OS, General Tech-Savvy-ness
  • Familiarity with freelance production procedures & work flows (on set & within office)
  • Past experience with project and/or expense management software is highly preferred
  • Minimum of 2 years film production industry experience is highly preferred

Want to apply? Email resume and cover letter to info@lighthousefilms.com